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Biomedical HIV Prevention Summit 2025

The 9th Biomedical HIV Prevention Summit hosted by NMAC will be held in Atlanta, GA, from April 10 to 13, 2025. The 2025 Biomedical HIV Prevention Summit’s agenda converges innovation with the continued need to connect the HIV workforce with effective solutions that increase access for communities of color. 

Each year, NMAC provides over 300 scholarships to the Biomedical HIV Prevention Summit to prioritize health & PrEP navigators in community-based organizations to establish their biomedical prevention programs. Geographic diversity will be important, with a special focus on the South and regions where HIV disproportionately impacts people of color.

Abstracts

Abstract Overview

The 2025 Biomedical HIV Prevention Summit (Summit) Program Committee has issued the Call for Abstracts to solicit proposals from people working in the field of HIV/AIDS interested in convening a workshop at the Summit.

View the 2025 Biomedical HIV Prevention Summit’s Tracks and Agenda

The theme for the 2024 Biomedical HIV Prevention Summit is “Innovation and Futurism to End the HIV Epidemic.” NMAC is excited about the topics and committed to training the next generation of HIV treatment and biomedical HIV prevention community advocates. 

For those considering submitting an abstract on issues related to science and research but need to be versed or familiar with science, research methods, and science language, NMAC provides content and technical support for developing your abstract. Please contact NMAC’s Conferences team to request assistance at Conferences@NMAC.org

We are collaborating with HANC (HIV/AIDS Networks Coordination) and strongly recommend that you watch HANC’s Understanding Science. An Educational Video Series and explore other helpful tools.

Abstract Content Development Guidelines

  • Start early to meet the abstract deadline (see below)
  • Review the Track topics thoroughly and decide which track your topic best fits in and then pick the topic or program that you are most well versed in for submission.
  • Fully write out acronyms the first time so the reader is aware of the full form 
  • For “Learning Objectives”, write what the attendee will learn by attending your workshop or poster.
  • Eliminate ambiguous language. Cleary and quickly hit your points and stay on topic.
  • Presentation Titles are Limited to 10 words or less
  • Workshop descriptions are limited to 150 words. This description, if accepted, will be used on all official publications.
  • Proofread your abstract for grammatical and spelling errors. Reviewers may score low if they are unable to understand your abstract due to simple errors
  • Have a couple of colleagues read your abstract to ensure that your abstract is easy to read and understand

Abstract Structure

  • Abstract Formats
    • Format 1:Scientific based – For Abstracts concerning a specific program or abstracts concerning a specific program, project of study
      • Title: Titles limited to 10 words
      • Workshop Description: Describe the purpose of the program, project or study. (limited to 150 words and subjected to edits by NMAC)
      • Methods: Briefly describe the methods or strategies used in the program.
      • Results: Describe the objective outcomes of the program, project or study. Include quantifiable data, if possible.
      • Conclusions: State the conclusions reached as a result of the program.
  • Format 2: Community Based – For abstracts addressing a broader issue area, problem or community need.
    • Title: Titles limited to 10 words
    • Workshop Description: Identify the topic of the proposed presentation. (limited to 150 words and subjected to edits by NMAC)
    • Issues: Dictating the specific issues, problems or needs it will teach or discuss.
    • Learning Objectives: Describe what the audience will learn from the presentation.
    • Strategies, Methods, Models, Examples: Provide information about the teaching or discussion strategies and methods that will be employed. Include models or examples, if possible.
  • Presentations Type: Workshops of 90-minute interactive oral presentations
  • Presentation Levels: Should be based on the level of knowledge your attendees need to understand your content

Presentation Tracks: The 2025 Summit offers 7 tracks and you are only allowed to submit one abstract per track.

Abstract Submission Guidelines

  • Do not submit the abstract more than once in the system.
  • The submission of “work in progress” is discouraged. When submitting research abstracts should have their results analyzed and findings completed prior to and included in the abstract.
  • Write your Abstract in Word before you enter in the Abstract Submission System.
  • We do not accept abstracts from the pharmaceutical industry.

Abstract Scoring Rubric

Here are the 6 criteria that the review team will score your abstract against. The maximum score is 20. 

  1. Interactive: Based on your abstract, will the presentation be interactive for the attendees
  2. Track: Does your abstract reflect the track’s description?
  3. Relevant: Is this appropriate to the Track?
  4. Innovative: Is this a new concept or idea?
  5. Essential: Is this information required?
  6. Clarity: How clearly did you describe the topic and explain the objectives.

To ensure you get as many points as possible, please visit the Submission tips and the sample of a well written Abstract.

Abstract Deadlines

The submission deadline for ALL abstract applications is January 29, 2024. When preparing submissions, please follow all guidelines outlined in this site and submit required materials on or before the deadline. The committee will notify accepted as presenters well in advance of the conference dates and send them information concerning all applicable registration and presentation confirmation details.

NMAC will send notifications for all accepted abstracts on or after February 19, 2024.

Information provided on your submission is NOT confidential and will be shared with a committee that reviews all requests.

Register

NMAC offers 3 categories of registration fees for the 2025 Summit: Regular, Federal Government, NMAC members. 

Learn more

FAQs

Each year, the NMAC Conferences team receives scores of questions so we compiled the most common ones for our attendees. If you’d like us to add one, let us know. 

Learn more

Contact

For information, updates, and questions about NMAC’s 2025 Biomedical HIV Prevention Summit, please email Conferences@NMAC.org