Sponsor & Exhibitor
Exhibit, Sponsor and Advertise
The United States Conference on HIV/AIDS (USCHA) is the nation’s largest convener of community, workforce and frontline service providers, government, policymakers, and healthcare industry across the HIV movement.
As we navigate a new political environment and as the conference returns to its home base of Washington, D.C. it is a crucial time to engage your stakeholders with information, messages, and products.
For any questions, please contact conferences@nmac.org.
*photo courtesy NMAC
*photo courtesy NMAC
Why Exhibit?
Exhibiting at USCHA is an excellent way to gain in-person access to people living with and affected by HIV and those that serve them. Several events and amenities throughout the conference attract attendees into the exhibit hall, including dessert breaks and raffles.
Organizations or companies that provide services to help people deliver education, research, treatment and/or care to people living with HIV or AIDS and those working to improve the lives and effectiveness of those working towards ending the epidemic should consider exhibiting at USCHA. The conference usually sells out of exhibit space prior to the final deadline so make sure to reserve your booth today.
Each 8’ x 10’ booth purchase includes:
- 8 ft. backdrop, 3 ft. high side rail and standard drapery
- 8’ table with 2 chairs and wastebasket
- Organizational Sign
- Listing in the conference program book and mobile app (if payment received by reservation deadline)
- Two complimentary registrations
| Category | Early Bird by June 16, 2025 | Regular by July 21, 2025 |
|---|---|---|
| Business/Corporate in-line | $2,390.00 | $2,740.00 |
| Business/Corporate corner | $3,000.00 | $3,290.00 |
| Non-profit in-line | $1,350.00 | $1,625.00 |
| Non-profit corner | $1,750.00 | $2,120.00 |
| Government in-line | $1,980.00 | $2,340.00 |
| Government corner | $2,520.00 | $2,750.00 |
Multiple Booth Reservations:
A maximum of two (2) 8’ x 10’ in-line booths may be reserved by an organization. Only one (1) corner booth can be reserved. Corner booths can no longer be combined with an in-line booth.
Cancellation and Refund Policy:
Written cancellations received via email to conferences@nmac.org on or before July 21, 2025, by 5:00 pm (EDT), will be honored in full, less a $150.00 processing fee. Refunds will NOT be issued for cancellations received after this date.
For any questions, please contact NMAC Conferences staff at conferences@nmac.org.
Why Advertise?
Reach USCHA’s 3,000+ participants by advertising in the official conference program book.
Program Book
Ads will appear in color in the digital program book. Ad files should be sent to conferences@nmac.org by June 30, 2025
Specifications:
- Artwork must be a high resolution (at least 300 DPI) — PDF preferred. Additional accepted file formats include EPS or JPEG file in color (RGB).
- Full page ad Size (non-bleed): 7.5” x 10”
- Full page ad with Bleed: 8.5” x 11”
USCHA does not provide typesetting, copy alterations and/or mechanical preparation. USCHA reserves the right to adjust any submissions that do not comply with the size requirement.
| Category | Regular (Ad Due by June 30, 2025) |
|---|---|
| Program Book Ad | $1,375.00 |
*photo courtesy of NMAC
Why Sponsor USCHA?
Sponsoring USCHA builds visibility for your brand or organization, connects you with a diverse group of decision-makers, and gives you a forum to share your organization’s message and expertise to the 3000+ registrants that are expected to attend. Additionally, your sponsorship funds allow USCHA to create impactful programming and fund scholarships to people affected by HIV and AIDS.
All sponsors receive the following:
- Organization name and logo listing on the conference website, mobile app, and official publications
- Organization name and logo listing on conference signage
- Sponsor ribbons for organizational staff
To purchase a sponsorship, please contact the Development Department at jbledsoe@nmac.org.
Sponsorship Levels
Sponsors at all levels will be amplified in select event materials, program book and on-site signage with organization name and logo.
Presenting Sponsor
$850,000
- Exclusivity as the Presenting Sponsor
- Opportunity to host an official conference plenary session (all costs are the responsibility of the sponsor)
- Logo exclusivity on the conference bag
- Logo exclusivity on the room key cards (all costs are the responsibility of the sponsor)
- Opportunity to brand hotel space (e.g., elevator and/or column wraps)
- Four (4) two-hour workshops
- Two (2) island exhibit booths (16’ x 20’) or one (1) double island (16’ x 40’)
- Prime advertisement placement – center program book spread, inside front, or inside cover back (4 total ads)
- Two (2) Rotating banner ads in the conference mobile app
- Two (2) Push notifications in the conference mobile app
- Access to the conference registration list before and after the conference
- Ability to brand the registration badge lanyard (right of first refusal)
- Ability to sponsor the pre-conference summit (additional cost) (right of first refusal)
- Invitation to VIP Reception
- Five (5) conference bag inserts
- Ninety (90) total conference registrations
Executive Sponsor
$500,000
- Three (3) two-hour workshops
- Opportunity to host an official conference plenary session (all costs are the responsibility of the sponsor)
- One (1) Island exhibit booth (16’ x 20’) – Additional exhibit booth space to include up to four (4) in-line exhibit booths (not an island)
- Prime advertisement placement – includes one (1) front or back inside cover ad or three (3) full page ads located in the conference program book
- Ability to host affiliate event in conjunction with the conference (all costs are the responsibility of the sponsor)
- One (1) Rotating banner ad in the conference mobile app
- Access to conference registration list before and after the conference
- Invitation to VIP Reception
- Four (4) conference bag inserts
- Sixty (60) conference registrations
Premiere Sponsor
$250,00
- Two (2) two-hour workshop
- One (1) Island exhibit booth (16’ x 20’)
- Prime advertisement placement – three (3) full page ads located in the conference program book
- Ability to host affiliate event in conjunction with the conference (all costs are the responsibility of the sponsor)
- One (1) Rotating banner ad in the conference mobile app
- Access to conference registration list before and after the conference
- Invitation to VIP Reception
- Four (4) conference bag inserts
- Forty (40) conference registrations
Contributing Sponsor
$125,000
- One (1) two-hour workshop
- Prime placement of four (4) in-line 8’x10’ exhibit booths (not an island)
- Prime advertisement placement – includes one (1) front or back inside cover ad or two (2) full page ads located in the conference program book
- One (1) Rotating banner ad in the conference mobile app
- Access to post-conference registration list
- Invitation to VIP Reception
- Three (3) conference bag inserts
- Thirty (30) conference registrations
Patron Sponsor
$85,000
- Prime placement of four (4) in-line 8’x10’ exhibit booths (not an island)
- Access to post-conference registration list
- Invitation to VIP Reception
- One (1) full-page advertisement in the program book
- Three (3) conference bag inserts
- Fifteen (15) conference registrations
Collaborating Sponsor
$50,000
- Prime placement of two (2) 8’x10’ exhibit booths
- Access to post-conference registration list
- Invitation to VIP reception
- One (1) full-page advertisement in the program book
- Two (2) conference bag inserts
- Ten (10) conference registration
Colleague Sponsor
$25,000
- One (1) 8’x10’ Exhibit Booth
- One (1) full-Page advertisement in the program book.
- Six (6) conference registrations
- One (1) conference bag insert
Supporting Sponsor $10,000
Encouraged for nonprofit organizations
- Four (4) full Summit registrations
- One (1) 8’x10’ exhibit booth space
Contact
For information, updates, and questions about NMAC’s 2025 US Conference on HIV/AIDS, please email Conferences@NMAC.org
